Key facts relating to your enrolment on a course at the University of Huddersfield as an apprentice



When you enrol as a learner with us, you will sign a Training Plan between your employer, the University and you. As part of that Training Plan, we ask you to confirm that you agree to follow the University’s regulations, policies and procedures which along with your course details, form your contract with us. Your employer confirms they will allow you the time for off the job training and confirms they will provide you with appropriate support and supervision to carry out the job.

We are committed to supporting you as a learner throughout your study. To do this we have highlighted below those regulations and policies that you will be expected to follow and are the most likely to affect your studies. It is important for you to become familiar with the information listed below. We review our regulations annually with any changes being highlighted.

If you would like to obtain direct support on any of the information below, you should contact the Students’ Union Advice Centre: or the Student Support team in your school. The University iPoint service can also assist you and refer you to our specialist support services including Wellbeing and Disability Services and Careers and Employability.



Penalties may apply to students who fail to reregister during the official reregistration period. If you fail to reregister by the deadlines established, you will lose access to the University IT Systems, including your e-mail account and may also be withdrawn.


Attendance Monitoring

You will get the best out of your course if you engage with and attend your timetabled sessions. Failure to attend classes, without good reason, could result in you being withdrawn from the University and your Apprenticeship course. Any behaviour found to be an intentional abuse of the Attendance Monitoring Regulations may result in disciplinary action under the University’s Disciplinary procedures. Your employer will notify you of their systems for reporting absences. You must follow these procedures for all absences too. As a condition of the apprenticeship contract, the University will share your attendance record with your employer and a report of non- attendance will be sent to them within 24 hours.



The University is a community and how staff, students and learners interact with each other, whether in person or online can affect our environment and your achievement. We have a community code of conduct which highlights the expectations of you as a student with us and if you breach the code of conduct, you will be subject to disciplinary proceedings which could result in serious penalties being applied.



In order to comply with government guidance around the management of Covid-19, the University may need to apply social distancing and additional hygiene measures to promote the safety of students and staff. If you breach these requirements, you will be subject to disciplinary proceedings which could result in serious penalties being applied.


Fitness to Practise

Your course may be regulated by a professional and statutory body who often place additional requirements on you to ensure that when you complete the course you are suitable to practise in that profession. Your course details will confirm if these additional requirements apply to you and the information may be shared with your Employer. If your behaviour causes concern that you may not to be fit to practise, then you may be withdrawn from the course.


Academic Misconduct

We take academic misconduct very seriously and our Taught Students’ Handbook contains our rules on how we expect you to behave when you are being examined or assessed and the consequences if you breach our academic integrity regulations.


Extenuating Circumstances

We understand that sometimes your performance will be affected by things outside of your control and our regulations contain the procedures you must follow to declare extenuating circumstances.


Appealing a Result

We have strict policies and procedures in place to ensure that decisions about learner progression, assessment and award are made in a way which is fair and equitable. If you believe the marks or classification you received on a published results date should be reconsidered then you may submit an appeal.



As part of our commitment to you, we recognise that there may be occasions where you may have a valid complaint.


Council Tax

As an apprentice, you are not entitled to council tax discount whilst you are studying. This is because you are being paid a wage by your employer as well as studying at the university.


Other Policies and Procedures

In addition to the regulations referred to above, you should familiarise yourself with the following policies, which all apply to your studies at the University:

  1. Data Protection – this sets out how your personal data should be processed by members of the University in order to be compliant with data protection legislation.
  2. Student Privacy Notice – this sets out how the University of Huddersfield processes personal data and who it shares your Information with.
  3. Equal Opportunities and Diversity Policy – this document sets out our commitment to the promotion of equality of opportunity at  the University of Huddersfield
  4. Freedom of Speech and External Speakers Policy – this policy protects your right to express an academic opinion and sets out the rules for speakers coming on to campus.
  5. Health and Safety Policy – sets out how you can ensure you study in a safe and secure manner.
  6. Intellectual Property Policy – sets out who will own the Intellectual Property Rights in your work.
  7. Research Ethics and Integrity Policy – sets out your responsibilities to ensure any research you undertake is carried out in an ethical manner and is properly approved.
  8. Safeguarding Policy – sets out your responsibilities in relation to vulnerable members of the University community.
  9. Whistleblowing Policy – sets out the procedure to follow if you wish to draw attention to any wrongdoing.
  10. Social Media and Communications Policy – sets out your responsibilities when using social media which directly or indirectly represents or refers to the University, its staff, students and partners.
  11. Lecture Capture Policy – sets out how we will use our Hudstream audio and video lecture.
  12. Proof Reading Policy – you are advised to read this policy if you are considering using proof-reading services in connection with assessed work.
  13. Credit Control and Debt Management Policy – sets out how we manage any debts owed by students.
  14. Student Protection Plan – sets out a summary of the policies and procedures which we have put in place to ensure the continuity and quality of your study from enrolment to completion of your studies.
  15. Computing Facilities Policy – sets out our expectations when using the University’s computing facilities.
  16. IT Security Policy – set outs how we will handle IT Security and what actions we will take if that is breached.
  17. Personal Academic Tutoring Policy - This document sets out the expectations of the University for PATs in order to ensure equitable treatment of our students.
  18. Policy on Support for Pregnant Students and New Parents – This document sets out how the University will support new parents and pregnant students.
  19. Student Wellbeing and Mental Health Support Framework and Guidance- This document sets out how we intend to support you if you experiencing mental health difficulties.
  20. Student Contract Terms and Conditions - This document sets out the terms and conditions on which we supply services to students.