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V9
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01 August 2026
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Community Code of Conduct
- Added more examples of behaviour breaching code of conduct, including failure to meet mandatory requirements specified in the Course Materials or by PSRBs (for example, timely completion of required DBS checks, mandatory training, etc)
Our Student Charter: A Partnership for Success
- Reference to previous University Mission removed and replaced with updated University Vision.
- Updated with new SU President’s signature
Glossary
- Introduced Academic Integrity definition to focus on behaviour rather than accusation.
- Rephrased Academic Misconduct definition to focus on behaviour rather than accusation.
Throughout the Regulations
- Minor corrections throughout
- Some larger areas of re-wording providing additional clarity, which does not impact a regulatory or material change
- Updated links to forms where these have been changed
- Updated references to ‘Director of Registry’ to Registrar and Secretary’
Section 1: Student Information
- S1.8.1 reworded to give students an option to change modules up until the second week of teaching, subject to academic confirmation and availability.
- Added S1.11.1 to explain the appeals process if students are withdrawn under more than one procedure including withdrawal under finance regulations
Section 2: International Student and Student Visa Information
- Added further information for clarity in S2.3.4 about change in contact details
- Added section on Restrictions for international students under Precautionary Measures
Section 3: Student Finance Regulation
- Additional information included about the process when a sponsor defaults on payments.
- Information about payment of tuition fees in instalments added for Distance Learning students
- Information about payment of tuition fees in instalments for Overseas students
- Added financial implications for repeat modules without attendance
- Added tuition fee liability info for students who do not follow process
- Added clarity for students subject to fees block and how this impacts their assessments
Section 4: Attendance Monitoring
- Clarification on the process for requesting absence via the online system
- Clarification on the process for requesting ‘Repeat without attendance’ for students required to repeat failed modules with attendance
- Added a section to explain the appeals process where a student is withdrawn under more than one procedure. In such cases, where one of the withdrawals is under financial regulations, the outcome of the financial withdrawal will be considered first.
- Added a section clarifying that students who are conditionally reinstated following a successful withdrawal appeal will not have a further right of appeal if they are subsequently withdrawn for failing to meet the conditions of reinstatement.
Section 5: Interrupting, Withdrawing or Transferring Course Internally or to another Institution
- Added clarification that in-year transfers involving a different mode of attendance or a change in level of study can only take place at the point of re-registration.
- Additional examples of circumstances added for when requests for interruptions of study in two consecutive academic years may be considered approved by the Dean of School.
Section 6: Support to Study
- Clarification on resumption following interruption under this process for students returning to PSRB regulated courses
- Added an additional Support to Study Stage 2 outcome to facilitate referral to the Fitness to Practice process where required.
- S6.8.2 reworded to allow the Panel to gather information, especially for complex review cases and for PGR cases.
Section 7: Conduct in Assessments and Exams
- Added information for students about prohibition of smart glasses for exams
Section 8: Personal Circumstances
- Added a section on how approved EC claims will not supersede academic withdrawals for two years no credit and/or for exceeding the maximum period of registration
- Added a section detailing the consequences for students with approved ECs for their progression or completion of course
Section 9: Results Appeal
- Added a section to explain that results appeals would be deemed invalid in scope where the root decision is a regulatory withdrawal under two year no credit and/or exceeding the maximum period of registration
- Clarification added to explain the impact for students when results appeals are upheld on the grounds of procedural irregularity or bias
Section 10: Academic Misconduct
- Clarification that previously upheld allegations of academic misconduct may be considered if they relate to a similar pattern or nature of behaviour currently under investigation.
- Added in Appeal section that students will waive their right to appeal the outcome by not attending a meeting to bring this in line with other procedures.
- Clarification that repeated allegations of a similar nature
- Introduced Academic Integrity definition to focus on behaviour rather than accusation.
- Rephrased Academic Misconduct definition to focus on behaviour rather than accusation.
- The procedure has been extensively revised to improve student experience and process efficiency.
- Stage 1 process redesigned
Introduction of a primarily desk-based model
- No penalty for Poor Academic Practice – focus on education and training
- The wording throughout the procedure has been revised to focus on behaviours rather than accusations.
- For Minor academic misconduct: Mark reduction introduced as the primary penalty
- Fail the module with a full repeat ‘ is now a Stage 2 penalty
Section 11: Fitness to Practise
- A new example, ‘Misuse or unauthorised use of University or Partner premises or items of property’ added to the Unprofessional Behaviours examples
- Added to explain that any upheld allegations under the Academic Misconduct or the Student Disciplinary Procedures may need to be referred to this procedure for further investigation.
- Clarification that previously upheld allegations of fitness to practise may be considered if they relate to a similar pattern or nature of behaviour currently under investigation
- Procedural clarity provided; staff initiating the FTP referral to conduct the Stage 1 investigation.
- Stage 1 renamed as Initial Investigation.
- Clarity about FTP lead or nominee’s remit to avoid conflict of interest within panel makeup
- Clarity about Panel membership at Hearing to ensure appropriate PSRB expertise on board.
- Updated the table showing courses covered by the FTP procedure. New NMC regulated course added: BSc Primary, Community & Social Care Nursing Adult/Child/Mental Health/Learning Disability
Section 12: Student Disciplinary
- Clarification that failure to engage with the procedure or attend meetings will result in escalation to the next stage of investigation.
- Additional examples of misconduct which breach the Community Code of Conduct have been added to the Classification of Misconduct table
- Clarification that previously upheld allegations may be considered if they relate to a similar pattern or nature of behaviour currently under investigation
- Additional information provided on when closed cases can be reopened.
Section 14: Precautionary Measures
- Added more examples of behaviour that could be classified as Major risks including failure to meet mandatory requirements specified in the Course Materials or by PSRBs (for example, timely completion of required DBS checks, mandatory training, etc)
- Additional information about campus suspension provided for international students
- Information added about how precautionary measures process will be implemented when the option for remote study is not available for international students
- Additional ‘Interruption’ option added to Precautionary Measures outcome.
Appendices A and B
- Providing information for students studying in partner institutions about the University procedures, have been removed as there is a separate book of regulations for this now.
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Registrar and Secretary's Office
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V8
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01 August 2025
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Throughout the Regulations
- Minor corrections throughout
- The change of reference to ‘schools’ in some places where this is now Central teams
- Change of terminology from ‘Extenuating Circumstances’ Procedure to Exceptional Circumstances’ Procedure.
- Change of terminology from ‘Evidence’ to ‘Documentation’ or ‘Information’ as appropriate
- Updated references to ‘Director of Registry’ to Director of Registry and Academic Development’
- Removed any reference to ‘Tutor Reassessment’
- Removed any reference to ‘Module Assessment Meeting’ (MAM)
- Removed any reference to ‘No Contact Order’
- Some larger areas of re-wording providing additional clarity, which does not impact a regulatory or material change
- Change of terminology from ‘interim award’ to ‘exit award’
- Updated links to forms where these have been changed to MS Office forms
Student Charter
- Updated with new SU President’s signature
Section 1: Student Information
- Link to Key Facts for Apprentices included
- Late enrolment and Re-registration Withdrawal Appeal Procedure updated to clarify it is one stage appeal process
- Numbering of headings adjusted for clarity
- Appendices A and B included providing additional information for students studying in partner institutions about the University procedures
- Clarification on when in-person meetings can be facilitated
- Appeals decisions in relation to the Revocation of an award or credit will now be ratified by a nominee appointed by the Senate
- Clarification that funding may not be available for repeat year students without attendance
- Added reference to Placements under Fit to Submit for clarity
Section 2: International Student and Student Visa Information
- Clarity on the consequences of failing to engage with the ‘check point’ requirements
- Change of team name from ‘SEAM’ to Student Engagement Team (SET)
- Clarification on spot checks and authorised absences process
- Information added about ATAS clearances when courses/research topic changes
Section 3: Student Finance Regulation
- Additional information included on procedure when suspicious account activity is detected.
Section 4: Attendance Monitoring
- Clarification on support available for students
- Clarification on the process for requesting ‘Repeat without attendance’ for students required to repeat failed modules with attendance
- Clarification on limited options at Stage 4 for previously interrupted students
- Changed grounds and clarification on the process for the Attendance Monitoring Compliance Appeals Procedure
Section 5: Interrupting, Withdrawing or Transferring Course Internally or to another Institution
- Changed process for Apprenticeship return to study from an interruption and changes to Break in Learning process
Section 6: Support to Study
- Further clarification provided on the impact on their visa status for international students facing withdrawal or interruption
- Grounds for appeal updated to include ‘Bias’
- Added reference to student consent requirement before sharing information with PAT
- Changes to Panel membership to ensure there is no conflict of interest
Section 7: Conduct in Assessments and Exams
- Added information for students with PLSPs
- Expectations on saving work when using a computer during exams
- Clarity on the potential Academic Misconduct process during or following an exam
Section 8: Personal Circumstances
- Change of terminology from ‘Extenuating Circumstances’ to Exceptional Circumstances’
- Introduction of the new EC system for making claims via the MyHUD portal
- Change of terminology from ‘Pended’ to ‘Paused’
- Added further detail and clarification to EC decisions and the impact on student’s profile
- Clarification on the use of PLSPs to support an EC claim
- Added information about how failure to complete deferred work within the academic year may invoke the University’s two-year no credit rule.
- Added information about student responsibility to share approved EC outcomes with Partner institutions
- Clarity re late submission and EC claims
- Added clarity about submission deadlines following in-year CAMS
Section 10: Academic Misconduct
- Clarification on Panel and other attendees when an Academic Misconduct hearing is reconvened as a result of an appeal outcome
- Updated for consistency across procedures – right to appeal waived if students choose to not attend meeting/hearing
Section 11: Fitness to Practise
- Clarification regarding allowing legal representation
- Changes to the Stage 1 outcomes sign off requirements.
Section 12: Student Disciplinary
- Clarification that the procedure is guided by principles of natural justice and is not a formal legal process
- Change of terminology from ‘Responding party’ to ‘Reported party’
- Change of terminology from ‘restriction’ to ‘temporary suspension’ to reflect compassionate comms
- Included distinct indicative examples of ‘Major’ and ‘Gross’ misconduct
- Removed ‘No Contact Order’; replaced by No Contact Agreement (required)
- Clarification on making anonymous allegations
- Addition that the Reporting party will be informed of the outcome when the case is concluded and when the details of the outcome will be shared
- An additional Stage 1 penalty ‘Advisory warning’ added
- Clarification regarding allowing legal representation
- Updated for consistency across procedures – right to appeal waived if students choose to not attend meeting/hearing
- Link to Harassment and Sexual Misconduct statement and guidance
- Clarity in order to meet Condition E6 compliance
Section 13: Complaints
- Complaints procedure changes to reflect new terminology and process agreed with School Ops Managers
- Student Conciliators page updated
- Introduction of Complaints Directory
- Introduction of Student Concern form for Local Resolution Level
Section 14: Precautionary Measures
- Section Heading in the Procedure section rephrased for clarity
- Clarification on external investigations and pausing of the University procedures
- Change of terminology from ‘partial restriction’ to ‘partial suspension’
- Change of terminology from ‘partial prohibition’ to ‘campus suspension’
- Change of terminology from ‘full prohibition’ to ‘full suspension’
- Removed ‘No Contact Order’; replaced by No Contact Agreement (required)
- Minor addition for clarity to grounds for review
Document Sign-off, Ownership Details and Revision History
- Approved by’ box amended to ‘Senate’ from ‘UTLC and URC’ to reflect practise
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Registry
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V7
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01 August 2024
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Throughout the Regulations
- Minor corrections throughout
- Removal of ‘School based investigations’ and renamed as appropriate
- Correction of mailboxes throughout
- Some larger areas of re-wording to address providing additional clarity, which does not impact a regulatory or material change
- Term ‘supporting information’ introduced for certain procedures instead of ‘evidence’.
- Change of terminology from CAB to CAM (Course Assessment Meeting)
Student Charter
- Updated with new SU President’s signature
Section 1: Student Information
- Removal of each individual policy and a link to the policy framework provided instead
- Updated information for DL students
- Update procedure on enrolment and an introduction of an appeal procedure for late enrolment
- Emphasis that a second attempt at a module is the final attempt
- Repeat module is with attendance for both UGT and PGT students
- Removal of covid specific information
Section 2: International Student and Student Visa Information
Section 3: Student Finance
- Recurring Card Payment detail included
- Clarification on SFE funding and consent to share
- Clarification on what students can and can’t do when they have a blocked account due to unpaid fees
- Clarity on repeat module charges and interruption fees
- Addition made to ancillary charges
Section 4: Attendance Monitoring
- Changed response rate to compliance appeals from 20 to 10 days due to UKVI timelines
Section 5: Interrupting, Withdrawing or Transferring Course Internally or to another Institution
- Clarification on when a student can return, mid-year from interruption
- Clarification for DL that interruption and withdrawal can be taken from last date of engagement online
- Clarification on funding rules for returning back after interruption
Section 6: Support to Study
- Name changed from fitness to study to support to study to better suit the process
- Merging of stages 2 and 3 to decrease the anxiety of three separate meetings for students at what can be an already very distressing time
- Changed and provided more detail for the appeal procedure to bring in line with other procedures
- Expectations with referral paperwork now outlined
Section 7: Conduct in Assessments and Exams
- ID card or identity verification in exams procedure now included
Section 8: Personal Circumstances
- Changed all extensions to self-cert 5 days – one per assessment which is eligible for extension
- In year deferral deadlines for ECs now detailed – these will be confirmed by Registry with the student and detailed on the AAT
Section 10: Academic Misconduct
- Expectations with referral paperwork now outlined
Section 11: Fitness to Practise
- Updated list of courses eligible for procedure, governed by a PSRB. PSRB now listed
- Expectations with allegation paperwork now outlined
Section 12: Student Disciplinary
- Expectations with allegation paperwork now outlined
- Removal of stage 0
Section 13: Complaints
- Alteration to stages, changed from 4 to 3 in line with sector. Stage 1 – informal early resolution, Stage 2 – formal resolution and Stage 3 – review. Compliant with external regulatory requirements to have 3 stages – made clearer for students and put more of an emphasis on early resolution
- Clarification on evidential information sharing
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Registry
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V6
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01 August 2023
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Throughout the Regulations
- Minor corrections throughout
- Removal of ‘rejection’ references and replaced with ‘not upheld’ or ‘not successful’
- Introduction of support information in all investigative procedures
- Updated academic appeal and complaint regulations and procedures in line with latest OIA good practice framework guidance.
- Some larger areas of re-wording to address providing additional clarity, which does not impact a regulatory or material change.
- References to material irregularity changed to procedural irregularity in accordance with language recommended by the OIA
SU Introduction
- Updated with new SU President’s signature
- New SU weblinks
Our Student Charter
- Updated with new SU President’s signature
Glossary
Section 1: Student Information
- Introduction of fit to sit and fit to submit, outside of award regulations
- Clarification of virtual panel and meetings
- Introduction of repeat without attendance procedure for undergraduate students only
Section 2: International Student Information
- All student visa information updated in line with the latest immigration requirements.
Section 4: Attendance Monitoring
- Clarification of what is expected from DL students
Section 5: Interrupting, Withdrawing or Transferring Course Internally or to another Institution
- Streamlining of withdrawal, interruption and transfer out procedures
- Introduction of transfer of course (internal) regulation and procedure
Section 6: Fitness to Study
- Introduction of Return to Study meeting process
Section 7: Conduct in Assessments and Exams
- Clarification around exam ID checks
- Clarification around consequences of disruption in assessments
Section 8: Consideration of Personal Circumstances
- Clarification of outcomes in extension procedure
- Removal of poor performance ECs due to fit to submit.
Section 10: Academic Misconduct
- Introduction of proofreading and the use of AI Tools information
Section 11: Fitness to Practise
- Introduction of warning penalty at Stage 1
- New table of examples of fitness to practise breaches
Section 12: Student Disciplinary
- New table of misconduct classifications with further examples given
Section 13: Student Complaints
- Clarity provided on when a complaint is out of time
- Grounds introduced for appeal of Stage 2 outcome
- More emphasis on informal resolution
- Clarity of complaints route for CP and apprenticeship students
Section 14: Precautionary Measures, Criminal Proceedings and University Investigation
- New section – taken information out of Student Disciplinary and Fitness to Practise and kept in its own section for ease of access and lack of repetition throughout the regulations. Also included to be applicable for Fitness to Study.
- Included section on no contact agreements and orders
Section 15: Supervised Work Experience, Work Based Learning, Unpaid Placement Limitations and Unforeseen Placement Termination
- New section – to replace UTSP policy and incorporate work based learning expectations into the regulations.
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Registry
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6.0
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01 August 2022
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Throughout the Regulations
- Minor corrections throughout
- Addition of nominee for student representation on panels
SU Introduction
- Updated with new SU President’s signature
- New SU weblinks
Our Student Charter
- Updated with new SU President’s signature
Glossary
Section 1: Important Information
- Minor alterations
- Amendment to covid-19 guidance
- Addition of SU nominee for student representation on panels
Section 3: Student Finance
Section 4: Attendance Monitoring
- Minor alteration to require visa students to have meetings in person
Section 5: Interrupting, Withdrawing, or Transferring from Studies
- Minor amendments to specifically include apprentice students
Section 6: Fitness to Study
- Minor amendments to clarify procedural steps
- Addition of signposts
- Addition of precautionary measures procedure
Section 8: Consideration of Personal Circumstances
- Addition of guidance for apprentice students
Section 9: Results Appeal
Section 10: Academic Misconduct
- Clarification for students on professionally regulated courses
- Addition of failure to completed mandatory training being considered when determining outcome
- Removal of redundant outcome from Stage 3
Section 11: Fitness to Practise
- Minor amendment to clarify cases may be brought following student disciplinary proceedings
- Clarification of Stage 2 conditions and amendment
Section 12: Student Disciplinary
- Addition of investigating cases following SU investigation under SU regulation procedure
- Minor amendment
- Clarification for confidentiality and sharing of case outcome for apprentice students
Section 13: Student Complaints
- Addition of information for apprentice students
- Clarification that complaints cannot be about outcomes issued in other procedures
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Registry
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V4
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01 August 2021
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Throughout the Regulations
- The regulations have been updated to include numerical references for each paragraph to help easily identify areas.
Our Student Charter
- Updated with new SU President’s signature.
Community Code of Conduct
- Addition of examples for definitions of bullying, harassment and sexual misconduct as per the OfS guidance.
Glossary
- Updated to include new definition of precautionary measures (used to be referred to as restriction)
- Updated to include the terms Reporting and Reported Party in accordance with updates made in Section 12: Student Disciplinary
Section 1: Important Information
- Addition of ‘Allegations under the Regulations’ for Taught Students
Section 2: International Student Information
- All student visa information updated in line with immigration requirements.
Section 3: Student Finance
- More clearly outlined the appeal process.
Section 5: Interrupting, Withdrawing, or Transferring from Studies
- Addition of limited options for which point a student can return to their studies after interruption.
- Outlined maximum period of registration.
Section 7: Conduct in Assessments
- Clarification of student’s responsibility during online assessments.
Section 8: Consideration of Personal Circumstances
- Updated title to encompass extensions in addition to Exceptional Circumstances.
- Addition of self-certified extension requests in accordance with OiA recommendations.
- Addition of extension procedure and regulation to provide clarity between that and ECs.
- New section (8.12) on Assessments and ECs based on Religious Fasting and Religious Observances.
Section 9: Results Appeal
- Updated wording for ‘request a review of a mark or grade’ procedure in line with the Regulations for Award.
Section 10: Academic Misconduct
- Updated with some minor rewording
Section 11: Fitness to Practise
- Inclusion of new precautionary measures section (used to be referred to as restriction) and more information regarding criminal proceedings.
Section 12: Student Disciplinary
- Inclusion of new precautionary measures section (used to be referred to as restriction) and more information regarding criminal proceedings.
- Addition of reporting party, reported party and witness information.
- Addition of alternative reporting tools as per the OfS recommendation
- Addition of classification of misconduct levels.
- Clarity provided regarding the timeline of the procedure and evidence which can be submitted by the reporting party as part of the investigation.
Section 13: Student Complaints
- Updated with some minor rewording
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Registry
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V3
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20 November 2020 |
Throughout the Regulations
- Replace Tier 4 visa with Student visa throughout
Community Code of Conduct
- Inclusion of reference to Sexual Violence and Misconduct
Student Charter
- New SU President signature
Glossary
- New addition of Sexual Misconduct and Violence definitions
Section 1: Important Information Applicable to all students
- Insertion of Car Parking Regulations
- Removal of legal regulation on smoking on/around campus – plain English emphasis
- Expansion and clarity of regulation priority for students studying at partner Institutions
- Clarity added around penalties associated to failure to re-register on time
- Specific paragraph on students’ responsibilities to comply with Covid-19 measures
Section 2: International Student Information
- Introduction of expectations on commutable distances to campus being maintained
- Re-brand of Tier 1 visa – now defined as a start-up visa throughout
- Clarity over curtailment of visas following interruptions
Section 3: Student Finance
- Updated to final payment instalment for January PGT starters
Section 4: Attendance Monitoring
- Updated to include online attendance monitoring
- Tier-4 attendance monitoring update according to Home Office requirements
Section 5: Interruption to Study, Withdrawal and Transferring from your Course
- New material section added to the Regulation and Procedure – Transferring
- Minor edits to wording
Section 7: Conduct in Assessments
- Updated with some minor re-wording
Section 10: Academic Misconduct
- Inclusion of Failure to Safeguard penalty at Stage 1
Section 11: Fitness to Practise
- Re-visited and re-worded in line with OiA Good Practice Publication;
- Revised panel approval;
- Revised timelines of activities.
Section 13: Student Complaints
- Confirmation that complainant will normally be met with as part of all stage of investigation
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Registry
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