Last updated 24 July 2020 at 16:20pm
The campus will open for teaching, research and student support, with Covid-19 precautions in place, for the new academic year. All students will receive individual timetables which will show them when they need to be on campus. Staff who need to return to campus will be advised of this by their line managers. The campus will not be open to visitors for the time being. You can view a broad timeline for when things will be accessible.
As the University is paying us all if you are well, you should work from home and agree what work can be undertaken during this time with your line manager.
Please follow the normal sickness absence reporting guidelines. You will receive sick pay for the period of your absence.
All staff have been sent guidelines and appropriate weblinks to explain how they can work remotely to deliver material to students through Brightspace and other online platforms. See instructions on how to access University systems within these FAQs.
All events for the next academic year will be held through online platforms. The University facilities are not available for external bookings during this period. If you have any queries about events please contact the Events Manager on email@example.com
HMRC have said that it will consider claims from employees working at home due to the Covid-19 measures if their usual workplace is closed. To simplify this process from 6 April 2020, you can claim a rate of £6 per week without the need to provide receipts. In order to claim this tax relief you will either need to add it to your self-assessment or complete the online P87 form through your government Gateway account or by filling out the postal P87 form. You will be asked for your employers name and the Universities PAYE reference which is 072/K6711P. It is recommended that you only submit one claim after you have returned to work. Please visit the Government's website for more information.
Information and advice on providing teaching from home can be found here: http://hud.ac.uk/teachingfromhome Staff in a teaching role please ensure you read the guidance as a priority.
These pages will continue to be updated with any new information so please check back regularly.
Many University systems are available from home directly from the web without needing to access them via UniDesktop. Please see the HudHelp guide here for a list of these systems and a link to each of them.
It is important that you only use UniDesktop if you have no other way of accessing the system you need, as there are limited licences.
If the only way to access the system you need is via UniDesktop then advice on UniDesktop can be found here: UniDesktop Help.
K: and L: drives can be accessed from StaffHub using the My Files feature. Information on how to do this can be found here: Accessing Shared Drives
You can use Microsoft Teams and further information about it can be found in the Training area within Teams.
As mentioned on launch, we will be rolling out New features will gradually be rolled out over the coming weeks and months but the recording of teaching sessions has already been enabled in Teams.
Please note: recording is only allowed for teaching or training sessions and ethics committee approved research interviews. Meetings (for example, team meetings, committees or appraisals) should not be recorded. Please see Microsoft’s help pages for how to record in Teams.
Additional apps such as Sway (for creating interactive presentations), Forms (for polls, quizzes and surveys), and Stream (for sharing live and recorded videos) are also now available.
Please agree what work can be undertaken during this time with your line manager and how you will fit your working hours around your situation.
Please agree what work can be undertaken during this time with your line manager and how you will fit your working hours around your situation.
The Government have now advised that non-essential travel within the UK should cease, therefore you should not travel within the UK
The University has suspended all business travel.
Please follow the advice being given by Public Health England.
The current advice can be found at https://www.gov.uk/guidance/coronavirus-covid-19-information-for-the-public
The University premises are closed and there is no access to the Amazon Lockers. Please arrange for any authorised purchases to be delivered to home addresses as necessary.
Large, high value equipment deliveries including kit for research labs should either be postponed or if essential can be delivered to the University with prior authorisation and arrangement with Estates and Facilities through the Dean or Director of the receiving School/Service. This must be planned with suitable and sufficient arrangements in place for safe delivery, storage or installation where applicable, of the equipment/materials. This should be as per a safe system of work for all aspects of the delivery activities with relevant risk assessments a key constituent of this (eg manual handling, slips trips and falls, work at height, etc) in addition to control measures such as suitable competence of those involved and appropriate PPE where applicable, etc.
We have arranged with Royal Mail that post will be delivered to the campus once a week and held securely. If you need urgent documents to be sent to you please arrange for this to happen by email until further notice.
No – the ATMs are closed as they are not being serviced by the banks and as the University premises are closed you will not be able to enter campus.
All individuals should take their outstanding leave before the end of the leave year, which is the end of August. Under special arrangements for this year you may carry forward 10 days leave. Annual leave requests should be made through MyHR as normal.
Whilst the University premises are closed you will retain your car parking permit but will not have to pay for it until the University premises are open again.
No further membership fees will be deducted from the April payroll onwards. Deductions won’t be restarted until the facilities re-open.
The job retention scheme allows employers to claim for a cash grant of up to 80% of a furloughed employees wages, capped at £2,500 a month.
The term ‘furlough’ is used in the United States to describe temporary leave of employees due to special needs of a company or employer, which may be due to economic conditions at the specific employer or in the economy as a whole. The UK’s Chancellor has adopted this term when setting out arrangements to support employers during the Coronavirus outbreak. Under these arrangements employers can furlough certain staff who are unable to work at the moment, and apply for a grant to cover a proportion of the employees’ wages during this period.
There are a number of roles at the University, all of which are extremely valuable during normal operations, but which cannot be carried whilst the Campus remains closed. The Government has launched a scheme to help employers reclaim the cost of employing people who are unable to work at home and in order to access it the University needs to furlough the affected staff.
Your line manager will have been in contact with you and you will have received a letter from HR outlining the process.
Your pay will be unaffected by being furloughed. The Government scheme will enable the University to apply for a grant to cover 80% of the pay of furloughed staff (up to a maximum of £2,500 per month, per individual) but the University has decided that it will top up employees’ pay so that they will continue to receive their contractual pay as normal.
Yes, your pay will be subject to the usual deductions.
Your pension contributions will continue during the furlough period and the University will maintain the employer contributions also.
You will continue to receive your usual pay from the University in the usual way.
The decision to furlough roles is not in any way related to the value placed on the role by the University. We have prioritised roles that cannot be carried out at home.
The identification of which roles should be furloughed has been determined by which roles are unable to be carried out remotely.
This is a very difficult time for everyone and the University has a duty to act in a way to protect the interests of all its employees. Therefore decisions on which roles to furlough have been driven by operational need.
You may request to be furloughed but the University is only furloughing jobs that cannot be carried out due to the closure of the University premises.
Being furloughed has no impact on your employment status at the University. Your continuous service is unaffected and at all times you will remain employed by the University.
No. The decision to furlough roles has been taken as a short-term measure to deal with the immediate operational and potential financial challenges that the University is experiencing.
No. If there is a need to make posts redundant in the future, decisions will be made on the future needs of the University and not on whether your role was furloughed or not.
You will not be able to do any work for the University while you are furloughed.
We recognise that some people use their work email for personal matters so you will still be able to access your emails. However, you must not send or respond to any work-related emails while you are furloughed.
Yes, maintaining social contacts with work colleagues is absolutely fine while you are furloughed.
The minimum amount of time that someone can be furloughed for is three weeks and currently the Government scheme is available until 31 October 2020. The letter you have received from HR will confirm the initial duration of your furlough period. However, you should be mindful that your furlough could be ended earlier if operationally necessary.
You will be expected to return to work on your contracted hours and your existing working pattern.
You will continue to accrue annual leave while you are furloughed and are able to take it without jeopardising the furlough arrangements. Please note you must have taken all your annual leave entitlement before the end of the leave year period so it is likely you will need to request some of you annual leave during the period you are furloughed.
You should not take on additional employment whilst you are furloughed unless it is a job you already had and it does not overlap the contractual hours you have with the University.
No, you don’t need to be available for work while you’re furloughed. However, you should bear in mind that we may need to ask you to return to work at relatively short notice as Government guidance on dealing with Coronavirus is changing regularly. We will endeavour to give you as much notice as we can but not less than 2 days’ notice.
We will endeavour to give you as much notice as we possibly can but it’s important that you are aware that the response to Covid-19 is changing rapidly and so you may be asked to return to work with very little notice but not less than 2 days’ notice.
As you are not at work while you are furloughed you do not need to follow the usual sickness reporting procedures.
Your line manager will maintain contact with you as appropriate during any periods of furlough.
Yes, we have discussed and agreed these arrangements with the Unions.
The health and safety of our students and staff remains our top priority. We are taking all the necessary precautions in our buildings, spaces and operations.
All areas will be risk assessed and before reopening will be hygienically cleaned as we have introduced an enhanced cleaning regime. New measures will be put in place to help everyone social distance and move safely around campus. One-way systems in busy areas and new rules for lifts, communal areas, toilets and learning spaces are being established. Hand sanitiser will be available in all buildings and there will be facilities for hand washing across campus. Staff and students should wear a face covering when inside a building unless exempt from this Government guidance.
We will review our arrangements regularly, taking into account any changes in government guidance. Detailed guidance will be issued to you nearer the start of term.
We are making plans to safely welcome staff and students back to campus commencing in late September. We aim to deliver as much face-to-face teaching as possible, supported by online teaching where necessary. It is likely that you will have timetabled sessions both on campus and off campus in the form of online sessions with your tutors. These plans are developing in response to government guidance. We will be in touch with you to advise you of your personal timetable nearer the start of term.
Your line manager will discuss this with you. At the moment plans are for staff who do not need to work with students, or need access to particular resources, to continue to work from home for at least the first term of the new academic year.
The Well-being of our staff and students remains our priority. To help ensure that all members of the University community remain safe, the University may share your contact details with the NHS Test & Trace Service or the Local Authority to help with contact tracing. We will only share your data where it is necessary and lawful to do so. For more information on how the University uses your data, please see our privacy notice on our website. If you are contacted by NHS Test & Trace, please make sure you follow their guidance to help protect yourself and others.
The University's Director of HR is the nominated point of contact for Test & Trace and you should forward the call to her, so that she can manage the request.
We are drawing up plans to open the library, computer labs and study hubs, but this will be in line with current social distancing guidelines and there will be rules about how you use the space. We will issue full guidance nearer the start of term.
Our catering outlets will be operating a take-away service. The Students’ Union shop in Student Central will be open under the same guidelines as other shops.
Our sports facilities are currently closed but we are planning to open them again as soon as it is safe to do so, once restrictions are lifted.
We will aim to open the Faith Centre and provide space for personal prayer and reflection at the start of term. Social distancing requirements are likely to prevent congregational prayers and worship. Guidance on safe use will be issued and in situ nearer the time.