Last updated 16 July 2021 at 15:45pm
Our campus is a Covid-secure environment and is now open from 19 July, in line with the latest Government guidance.
Free packs of COVID-19 rapid lateral flow tests continue to be available to collect from iPoint for home testing. Read more
To help ensure everyone remains safe on campus throughout the summer period, we would ask members of our community to help us by taking personal responsibility for their actions and by observing the following guidelines:
Although we have removed the requirements for social distancing, we would ask that members of our community are respectful of each other’s personal space and help us to avoid crowding on campus.
We would also ask that you take every opportunity to make use of our sanitation stations and to wash your hands on a regular basis.
We are looking forward to welcoming students, staff and visitors back to our campus in Huddersfield.
This video explains how we will do it safely and what Covid-19 measures will be in place.
This video explains how the campus has been prepared for our students and staff.
We are looking forward to welcoming students, staff and visitors back to our campus in Huddersfield.
This video explains the cleaning and hygiene measures in place to keep the campus safe.
If you have symptoms of Covid-19 you must Report it to us. Please also follow the normal sickness absence reporting guidelines if you are unwell with symptoms and unable to work. You will receive sick pay for the period of your absence. You must follow the Government guidance for self-isolation and book a Covid-19 test. You must not return to campus for any reason until the period of your self-isolation has ended.
If you have had a positive test for Covid-19 you must Report it to us. Please also follow the normal sickness absence reporting guidelines. You must follow the Government guidance for self-isolation and not return to campus for any reason until the period of your self-isolation has ended.
If you already working from home you should continue to do so if you are well. If you are unable to carry out all or some of your duties at home you should discuss what you are able to do with your line manager. You will receive your usual pay throughout your period of isolation unless you are unwell in which case you should follow the normal sickness absence reporting guidelines and sick pay will be payable.
You must follow Government guidance for self-isolation and not return to campus for any reason until the period of your self-isolation has ended.
As in normal circumstances, if you need to be away from work to look after children during the school holidays you must book annual leave.
All events up until January 2022 will be held through online platforms. The University facilities are not available for external bookings during this period. If you have any queries about events please contact the Events Manager on firstname.lastname@example.org
HMRC have said that it will consider claims from employees working at home due to the Covid-19 measures if their usual workplace is closed, either partially or fully. To simplify this process from 6 April 2020, you can claim a rate of £6 per week without the need to provide receipts, providing that you are working from home at least 1 day per week. In order to claim this tax relief you will either need to add it to your self-assessment or complete the online working from home micro service set up by HMRC. This will require you to have government Gateway account or to set one up as part of the process. You will be asked for your employers name and the Universities PAYE reference which is 072/K6711P.
Information and advice on providing teaching from home can be found here: http://hud.ac.uk/teachingfromhome
These pages will continue to be updated with any new information so please check back regularly.
Many University systems remain available from home directly from the web without needing to access them via UniDesktop. Please see the HudHelp guide here for a list of these systems and a link to each of them.
It is important that you only use UniDesktop if you have no other way of accessing the system you need, as there are limited licences.
If the only way to access the system you need is via UniDesktop then advice on UniDesktop can be found here: UniDesktop Help.
K: and L: drives can be accessed from StaffHub using the My Files feature. Information on how to do this can be found here: Accessing Shared Drives
You should use Microsoft Teams and further information about it can be found in the Training area within Teams.
Please note: recording in Teams is only allowed for teaching or training sessions and ethics committee approved research interviews. Meetings (for example, team meetings, committees or appraisals) should not be recorded. Please see Microsoft’s help pages for how to record in Teams.
Additional apps such as Sway (for creating interactive presentations), Forms (for polls, quizzes and surveys), and Stream (for sharing live and recorded videos) are also now available.
All of us are expected to resume our normal hours and working arrangements, whether we are working from home or on campus, unless other arrangements are agreed with line managers. As in normal circumstances if you need to look after children or others you must book annual leave or in some circumstances it would be appropriate to book dependent’s leave.
The Government has now advised that non-essential travel within the UK should cease, therefore you should not travel within the UK
The University has suspended all business travel.
Please follow the advice being given by Public Health England.
Currently the Amazon Lockers remain closed but please check back regularly as it is hoped we can use them again soon.
Large, high value equipment deliveries including kit for research labs can be delivered to the University with prior authorisation and arrangement with Estates and Facilities through the Dean or Director of the receiving School/Service. This must be planned with suitable and sufficient arrangements in place for safe delivery, storage or installation where applicable, of the equipment/materials. This should be as per a safe system of work for all aspects of the delivery activities with relevant risk assessments a key constituent of this (eg manual handling, slips trips and falls, work at height, etc) in addition to control measures such as suitable competence of those involved and appropriate PPE where applicable, etc.
The University is offering a full postal service from the Post Room in Schwann Building. We continue to receive incoming mail from Royal Mail on a daily basis in addition to parcels from couriers, which are sorted in preparation for delivery or collection by Schools and Departments. Mail should be collected from the Post Room unless a specific request to deliver is approved.
Parcels received are booked in using the Omnipost tracking system, you will receive notification when your parcel has been delivered to the Post Room, the item will be ready for collection or upon request it may be possible to deliver it to a specific place on campus.
We continue to process outgoing mail and can meet all your postal requirements. This includes a parcel service, recorded / signed for mail, international service and usual mail. The mail is being collected on a daily basis by our mail partners including Royal Mail, UK Mail and DHL.
Outgoing mail should be taken to the Post Room for processing, you will need to let us know the postage method you want to use and provide us with your mail account number.
The Post Room is open Monday – Friday 09.00-15.00.
If you have any questions about the mail service please do not hesitate to contact us on 2212.
No – the ATMs remain closed as they are not being serviced by the banks but please check back regularly as we hope they will re-open again soon.
A special arrangement was made last year to carry over extra holiday days into this year but this will end at the end of August 2021. Please ensure you take your outstanding leave before then, discussing any issues with your line manager. Annual leave requests should be made through MyHR as usual. Normal holiday carry over resumes from the next leave year (1 September 2021 – 31 August 2020).
You are able to park on campus on a ‘licence to hunt’ basis free of charge until 19 September 2021. For the month of September you must use your allocated parking space, also free of charge. From 1 October 2021 all car parking regulations and charging for permit holders will be reintroduced.
The gym remains closed until further notice, but please check back regularly as we hope to open it again soon.
The job retention scheme support employers to pay employees wages.
The term ‘furlough’ is used in the United States to describe temporary leave of employees due to special needs of a company or employer, which may be due to economic conditions at the specific employer or in the economy as a whole. The UK’s Chancellor has adopted this term when setting out arrangements to support employers during the Coronavirus outbreak. Under these arrangements employers can furlough certain staff who are unable to work at the moment, and apply for a grant to cover a proportion of the employees’ wages during this period.
Furlough ends when the Government’s Job Retention Scheme ends which has been extended to September 2021.
It is expected that you will return to campus and undertake your usual work. Please discuss these arrangement with your line manager.
There are a number of roles at the University, all of which are extremely valuable during normal operations, but which cannot be carried out at the moment. The Government has launched a scheme to help employers reclaim the cost of employing people who are unable to work at home and in order to access it the University needs to furlough the affected staff.
Your line manager will have been in contact with you and you will have received a letter from HR outlining the process.
Your pay will be unaffected by being furloughed.
Yes, your pay will be subject to the usual deductions.
Your pension contributions will continue during the furlough period and the University will maintain the employer contributions also.
You will continue to receive your usual pay from the University in the usual way.
The decision to furlough roles is not in any way related to the value placed on the role by the University. We have prioritised roles that cannot be carried out at home.
The identification of which roles should be furloughed has been determined by which roles are unable to be carried out remotely.
Being furloughed has no impact on your employment status at the University. Your continuous service is unaffected and at all times you will remain employed by the University.
No. The decision to furlough roles has been taken as a short-term measure to deal with the immediate operational and potential financial challenges that the University is experiencing.
No. If there is a need to make posts redundant in the future, decisions will be made on the future needs of the University and not on whether your role was furloughed or not.
You will not be able to do any work for the University while you are furloughed.
We recognise that some people use their work email for personal matters so you will still be able to access your emails. However, you must not send or respond to any work-related emails while you are furloughed.
Yes, maintaining social contacts with work colleagues is absolutely fine while you are furloughed.
The minimum amount of time that someone can be furloughed for is three weeks and the Government scheme is available until 30 September 2021. The letter you have received from HR will confirm the initial duration of your furlough period. However, you should be mindful that your furlough could be ended earlier if operationally necessary.
You will be expected to return to work on your contracted hours and your existing working pattern.
You will continue to accrue annual leave while you are furloughed and are able to take it without jeopardising the furlough arrangements. Please note you must have taken all your annual leave entitlement before the end of the leave year period so it is likely you will need to request some of you annual leave during the period you are furloughed.
You should not take on additional employment whilst you are furloughed unless it is a job you already had and it does not overlap the contractual hours you have with the University.
No, you don’t need to be available for work while you’re furloughed. However, you should bear in mind that we may need to ask you to return to work at relatively short notice. We will endeavour to give you as much notice as we can but not less than 2 days’ notice.
We will endeavour to give you as much notice as possible but not less than 2 days’ notice.
As you are not at work while you are furloughed you do not need to follow the usual sickness reporting procedures.
Your line manager will maintain contact with you as appropriate during any periods of furlough.
Yes, we have discussed and agreed these arrangements with the Unions.
If you have been identified as being clinically extremely vulnerable, you will previously have received a letter from the NHS or from your GP telling you this. You may also have been advised to shield in the past, however, shielding advice was paused on 1 April 2021. The new Government guidance can be found here.
Effectively as restrictions will be eased from 19 July the Government is advising clinically extremely vulnerable people, as a minimum, to follow the same guidance as everyone else. This means that along with all other staff you are expected to gradually start returning to work on campus. You should discuss in the first instance what your working arrangements will be which may be a temporary hybrid arrangement of working on campus and at home.
The health and safety of our staff and students remains our top priority. We are taking all the necessary precautions in our buildings, spaces and operations.
As the Government has confirmed all the tests have been met on its 4 stage roadmap, it is expected that all staff will gradually return to campus for the start of the new academic year and we are busy preparing for that.
All areas will be risk assessed and before reopening will be hygienically cleaned, including electrostatic spraying. Hand sanitiser will be available in all buildings and there will be facilities for hand washing across campus. Whilst social distancing measures will be removed on campus, Government guidance states it is expected and recommended that face coverings should be worn in enclosed and crowded spaces where you may come into contact with people you don’t normally meet. Therefore staff and students should wear a face covering when inside a building unless exempt from this Government guidance due to their personal circumstances. If you are working alone within an office and not expecting visitors you may remove your face covering but should replace it as soon as you leave the office or if someone else enters.
We will review our arrangements regularly, taking into account any changes in government guidance.
Yes. Government guidance states it is expected and recommended that face coverings should be worn in enclosed and crowded spaces where you may come into contact with people you don’t normally meet. Therefore staff and students should wear a face covering when inside a building unless exempt from this Government guidance due to their personal circumstances. If you are working alone within an office and not expecting visitors you may remove your face covering but should replace it as soon as you leave the office or of someone else enters.
The Government has removed the need to socially distance from 19 July, however please be mindful of other people’s concerns and wishes and respect individual personal space.
It is expected that everyone will return to working on campus by the start of the new academic year, although some may continue with a hybrid working arrangement by local agreement with your line manager in this transition.
The wellbeing of our staff and students remains our priority. To help ensure that all members of the University community remain safe, the University may share your contact details with the NHS Test & Trace Service or Public Health England to help with contact tracing. We will only share your data where it is necessary and lawful to do so. For more information on how the University uses your data, please see our privacy notice on our website. If you are contacted by NHS Test & Trace, please make sure you follow their guidance to help protect yourself and others.
Yes. Please visit the library information pages for full details.
Our catering outlets will gradually be re-opening from 1 September as will the the Students’ Union shop in Student Central.
Our sports facilities are currently closed but we are planning to open them again as soon as it is safe to do so.
The Faith Centre has re-opened.
The new NHS COVID-19 app is now available to download for free. It is the fastest way to see if you're at risk from coronavirus. The faster you know, the quicker you can alert and protect your loved ones. The app has a number of tools to protect you, including contact tracing, local area alerts and venue check-in.
The NHS COVID-19 app is free to download from the App Store https://apps.apple.com/gb/app/nhs-covid-19/id1520427663 and Google Play https://play.google.com/store/apps/details?id=uk.nhs.covid19.production Or get help in downloading the app https://covid19.nhs.uk/help-downloading.html