Guidance on making an online application

Thank you for your interest in working at University of Huddersfield. Applications for all vacancies at the University are now only accepted through our online recruitment system. Along with these guidance notes you should read the job description and person specification for each particular vacancy carefully before completing an application.

You may also find our FAQ section of interest.

Supported web browsers

The following browsers are recommended for our online application system:
Windows XP: Microsoft IE7 or above
Windows Vista: Microsoft IE7 or above or Mozilla Firefox 27
Windows 7: Microsoft IE7 or above or Mozilla Firefox 27
MacOS 10.6 (Snow Leopard): Mozilla Firefox 27

Registration

If you are using web recruitment for the first time you will need to create an account. Select ‘New user registration’ and fill in all fields on this screen. Your user name must be a minimum length of six characters. Your password must be a minimum length of five characters and is case sensitive. Once you have registered, an email confirming your username and password will be emailed to the email address associated with your account. This email address will be the one we use to correspond with you. Please note you will not be able to register the same email address more than once.

Forgotten password

If you have forgotten your password you can use the ‘Forgotten password’ link at the top of the page. Enter the email address you registered with, your name and your username and submit the form. You will receive an email within 15 minutes containing a link which will allow you to change your password. Please note that this link will expire if it is not used within 6 hours. If you have forgotten your username please contact hr@hud.ac.uk or call 01484 472845 for assistance.

The application form

Once you have logged in, found a suitable vacancy and selected the 'Apply online' button, you will be taken to the Summary page. Complete the application form by working through each of the application pages as listed on the Summary page. The icons on the Summary page will tell you whether a page has been completed or not, which helps keep track of your progress.

Navigate through the application pages by using the 'Save and Continue' button which will save any information you have entered and take you to the next page. Alternatively, select the 'Previous' button to return to the previous page or the 'Summary' button which will take you back to the Summary page. Fields that are marked with a red asterisk are mandatory fields which must be completed in order to submit an application. You will only be able to click ‘Apply’ once all mandatory fields are filled in and each page shows as being completed on the Summary page.

Note: Do not use the back button on your web browser whilst completing your application as you may lose information you have entered.

Attaching supporting information

As well as ensuring you complete all pages within the application form you have the option to attach supporting information. This is your opportunity to provide the shortlisting panel with demonstrable evidence as to how you meet the essential criteria outlined in the role’s person specification.

Any additional information you provide should be written in a concise and well organised manner. You should pick out your skills and experience and outline how these match against the criteria required for the job. These may have been gained through employment, through community or voluntary work, gained in the home or through leisure interests. It is important you provide this information as the shortlisting panel is unable to guess or make assumptions on your suitability for the job.

Teaching and Professional staff should include details of relevant research or consultancy and are invited to describe any innovations made in teaching, education or other professional fields. School and college leavers should include details of and positions of responsibility they have held.

You can attach a document to support your application on the 'Supporting Documentation' page. Click 'Browse', navigate to the file you would like to upload and click 'Open'. This will now show the name of the file you have selected in the 'Attachment' text box. If this is correct, click on the paperclip image to add another attachment, or click 'Save & Continue' to continue your application. If you have successfully uploaded your attachments they will now appear on the Summary page under a new section called 'Documents attached'. Here you can also delete a specific attachment by clicking the red cross next to it.

Note: You can add up to three document attachments at a file size of 5MB each. The file types you are able to upload are .doc, .docx, .jpeg, .jpg, .pdf and .ppt.

Part-completed applications

During the application process you can stop at any time and come back to it at a later date. If you leave your application open and you move away from your computer, the system will eventually time out and you could lose some of the information you have entered. It is therefore important to save any data you have entered. Part-completed applications will be saved under the 'My applications' link found at the top of the webpage. Your part-completed application will be deleted for vacancies which have closed.

Closing dates

Remember to take note of the closing date and ensure you submit the fully completed application before the deadline. All vacancies at the University of Huddersfield have an application submission deadline of midnight on their specified closing date. Any applications received after this will not be considered and all part-completed applications will be deleted.

Equal opportunities

The information contained in the ‘Equal Opportunities Monitoring’ section will be treated as strictly confidential. It will not be supplied to those involved in the shortlisting process and will only be used to monitor and develop the Equal Opportunities and Diversity Policy. This is very important to us and we appreciate your full co-operation in providing the details requested.

 

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